Medical Record Templates - Understanding visit variables, place holder variable and RDVM salutation
Visit Variables Overview
SpecVet medical record template (MRTs) have a unique feature where visit variables (such as patient name, signalment, RDVM name) can be inserted into the MRT and then correctly populated when they are inserted into a medical record note (MRN).
The purpose of the visit variable is to allow the users to use medical record templates as much as possible but still give the record the correct amount of personalization
||Owner - First Name||RDVM 1, 2 3 - First Name||Admit Date
||Attending DVM FN LN||Clinic Name - Short|
|he/she/it||Owner - Last Name||RDVM 1,2,3 - Formal Name||Admit Date (Formal)||Attending DVM LN
||Clinic Name - Long|
|He/She/It||Owner - FN LN||RDVM 1, 2,3 - Salutation||Admit Service||Attending DVM Formal Name
|Him/Her/It||Owner Address||RDVM 1,2,3 - Clinic Name||Diagnosis||Attending DVM Credentials||Current Date|
|His/Her/Its||Owner Phone #||RDVM 1,2,3 - Clinic Address||Current DVM||** same variables exist for current DVM and SpecVet User **||Current Date -Formal|
|Age||Presenter - First Name||** RDVM 1,2,3 are based on the RDVMs selected in a visit **||Current DVM (Formal)||Current Time
|Breed||Presenter - Last Name
||Attending DVM||Current Date/Time|
|Breed - Species||Presenter - FN LN||SpecVet User Name|
|Date of First Visit|
How to Insert a Visit Variable
While in the edit mode of a MRT select the variable selector at the bottom of the window.
A pop up list with all the variables listed will be displayed. Select the desired visit variable.
Place your blinking cursor the part of the text you wish to use the variable and click (as if you were about to type at that section). Select the insert button
This will insert the string of text required for the substitution. For example "&&PTNAME" will be what is is seen in the MRT text window but when the MRT is used in a medical record, the patients name will be inserted.
Place Holder Variables
SpecVet has another feature where using "xxx" in the body of the MRT acts as a place holder to allow quick substitution. After the template has been added to the medical record a user can quickly find or "tab" to the occurrences of "xxx" (by example ".... skin was closed with xxx in a routine fashion.")
Watch the visit variables and place holder variable in action in this SpecVet Screen
The text and formatting for the RDVM salutation used in letters is stored in the RDVM record. This requires a specific privilege which gives access to edit the RDVM record.